Executive Assistant

Knox County Transit is seeking a full-time Executive Assistant to provide administrative support to the Transit Director and Management staff. This position will help to support management staff as they provide effective and efficient transportation to the community.

Knox County offers a robust benefits package including medical, dental, vision and life insurance; competitive wages; paid time off including holidays; Public Student Loan Forgiveness; free Employee Assistance Program and Wellness programs; to name just a few.

Typical work schedule will be Monday through Friday, 8 a.m. to 4 p.m. Pay range is $21.00 to $24.00 per hour. This is a non-exempt, classified position.

Essential Functions:

• Reviews and corrects daily fare collections and prepares deposit.
• Receives, tracks, and pays bills.
• Updates financial spreadsheets for ODOT reporting.
• Generates contract invoices and tracks payments received.
• Collects operational data and inputs in tracking spreadsheets.
• Reconcile financial and operational data with reports.
• Manage Drug and Alcohol Program paperwork.
• Prioritize and track Director phone calls, emails, and texts. Send initial responses to emails and phone calls. 
• Summarizes communication and incidents for Director to review.
• Provide email and teams updates throughout day on task progress as needed.
• Coordinates Calendars for Management Staff.
• Monitors signs on buses for advertising program.
• Generates communication for Driver information.
• Completes and coordinates new hire, FMLA, training, physicals and exit paperwork with Human Resources.
• Monitor and track training and DOT physical renewal deadlines.
• Coordinate plan for monthly safety meeting. 
• Assist with Fleet Maintenance communication.

• Performs related non-essential functions as needed.