Accounting & Procurement Coordinator

Position Overview

We are seeking an organized, detail-oriented Accounting & Procurement Coordinator to join our team. This position is a hands-on role that combines accounting, procurement, and project coordination.

Approximately 70% of the position will focus on accounting and financial responsibilities, 20% on procurement and inventory, and 10% on project and operational management. The ideal candidate will be comfortable working independently, managing multiple priorities, maintaining accurate records, and working closely with management and employees across the organization.

This is an excellent opportunity for someone who enjoys more than traditional accounting and wants to play an important role in the day-to-day operations of a family-owned business.

Primary Responsibilities

Accounting & Financial — Approximately 70%

• Process and maintain accounts payable and accounts receivable
• Perform bank, account, and other financial reconciliations
• Assist with and manage the month-end close process
• Maintain fixed asset records and depreciation schedules
• Prepare and process weekly payroll and 401(k) contributions
• Assist with annual reports, regulatory filings, and other required financial filings
• Maintain accurate financial records and supporting documentation
• Monitor and maintain customer deposits
• Identify discrepancies and work to resolve accounting issues in a timely manner

Procurement & Inventory — Approximately 20%

• Coordinate the purchasing of materials, equipment, and other business needs
• Monitor inventory levels and coordinate replenishment with field personnel
• Obtain and compare vendor pricing and assist with vendor selection
• Prepare and process purchase orders and invoices as needed
• Maintain vendor records and relationships
• Maintain accurate inventory records
• Assist in identifying opportunities to improve purchasing efficiency and control costs

Project & Operations Management — Approximately 10%

• Coordinate vehicle registrations and fleet management
• Assist with administration of healthcare and other employee benefits
• Provide front office support as needed
• Take on additional administrative and operational responsibilities as needed

Qualifications

• Associate’s or bachelor’s degree in accounting, finance, business administration, or a related field preferred
• 3+ years of accounting or related business experience preferred
• Strong understanding of accounting principles and proficiency with QuickBooks
• Experience with accounts payable, accounts receivable, reconciliations, and month-end processes
• Strong attention to detail and accuracy
• Ability to prioritize and manage multiple responsibilities
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, particularly Excel
• Ability to maintain confidentiality when handling financial, payroll, employee, and customer information
• Ability to work independently while also being an effective member of a small team
• Willingness to learn responsibilities outside of traditional accounting functions

What We’re Looking For

The successful candidate will be someone who is dependable, organized, proactive, and willing to take ownership of their responsibilities. Because this is a small business, the role requires flexibility and a willingness to step outside of a narrowly defined job description when needed.
We are looking for someone who doesn’t simply complete assigned tasks, but recognizes issues, asks questions, solves problems, and helps improve the way we operate.

Compensation & Benefits

• Competitive salary based on experience and qualifications
• 401(k) plan with a 50% company employer match
• Health Insurance – 100% of Employee & 80% of Dependent(s) Premium
• Paid vacation, sick time, personal days, and nine holidays